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Thread: Outlook addon to make mail rules/filters?!!?!?

  1. #1
    Member
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    May 2003
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    82

    Question Outlook addon to make mail rules/filters?!!?!?

    Hi!

    At first I KNOW THAT OUTLOOK INCLUDE RULES/FILTERS!!!!!!
    but when you store your mails on a Microsoft Exchange Server
    the rules are limited (32 K per user ..... 64 rulez).

    For this reason I need an extra tool to filter my mails local on my machine
    and put the mails in some folders after the mails arrived into the inbox folder.


    Exist a tool like this?


    OR:

    Although the limit of 32 K exist I can still create rules on my machine....only the 64
    rulez are updated on the Exchange server....for this reason it would be cool to have a script
    or tool that run automaticly all my rules on the Inbox as "Run Rules Now..." button do that.
    this is the solution!!!



    regards,


    gicio

  2. #2
    Member
    Join Date
    May 2003
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    82

    Unhappy

    no one a solution for me???



    regards,


    gicio

  3. #3
    Titanium Member Tinker's Avatar
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    Indiana U.S.A.
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    I think the "Rules Wizard" is what you are lookning for. Look under Tools........


  4. #4
    Member
    Join Date
    May 2003
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    82
    I have again a problem:


    After I creat 29 (client-only) rules like:

    'Apply this rule after the message arrives from webmaster@forum.com and on
    this machine only move it to the Forum folder'

    I get this message:

    'One or more rules could not be upload to the Exchange server and have
    been deactivated. This could be because some parameters are not supported or
    there is insufficient space to store all of your rules'


    why try Outlook to udate this rules on the Exchange server when I creat
    client side rules only???


    regards,



    gicio

  5. #5
    Member
    Join Date
    May 2003
    Posts
    82

    Unhappy

    from a microsoft outlook newsgroup:


    ---------------------------------------------------------

    Client side rules are subject to the same 32K limit.

    --
    Ken Slovak
    [MVP - Outlook]
    http://www.slovaktech.com
    Author: Absolute Beginners Guide to Microsoft Office Outlook 2003
    Reminder Manager, Extended Reminders, Attachment Options
    http://www.slovaktech.com/products.htm

    ---------------------------------------------------------



    have anyone a solution for me?

    regards,

    gicio

  6. #6
    Junior Member
    Join Date
    Jun 2005
    Posts
    1

    Thumbs up Solution

    If I am clear on this, you seem to know that a scripted solution might work:

    Under Outlook 2003 you can set a rule to check when messages / meeting requests arrive and then there is an option to run a VBA script. This means that you then only need two rules.

    see: http://support.microsoft.com/?kbid=306108
    This wil pass the item as an object e.g. mailitem which you can access the properties e.g. subject = item.subject, body = item.body

    Hold ALT and press F11 to view the VB editor, right click project > insert > module > paste the following code:

    Sub CustomMailMessageRule(Item As Outlook.MailItem)
    MsgBox "Mail message arrived: " & Item.Subject
    MsgBox "Mail message arrived: " & Item.Body
    End Sub

    Sub CustomMeetingRequestRule(Item As Outlook.MeetingItem)
    MsgBox "Meeting request arrived: " & Item.Subject
    End Sub

    Create rule > check the run script option > will now see these Subroutines select the one you want usually is mailitem.

    When mail arrives will now give popup boxes (Test), problem arises when you need to create tests that require the code to open the mail such as read the body, you will get an iritating security box (if you want to rid your self of this you will need to read this:

    ( http://office.microsoft.com/en-gb/as...364471033.aspx )
    goes into COM objects etc.

    Also rule will only work client side.

    Once you have confirmed that this works you can then go about customizing to your needs.

    Under other versions of Outlook you would need to have a scheduled task to check new mail.

    OR: Streamline your current rules, I don't kow of many organisations that really need that many rules. You can usually cut them down with a little careful planning, e.g. avoid moving mails every mail from different individuals into their own folders, user the views or categories instead.

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